Communications Request

Please complete for any RBC-wide or ministry-specific events or initiatives needing to be shared with RBC members and/or the community.

The form should be submitted at least two weeks before the intended launch of promotion (projects submitted later may be subject to lessened creativity, proofreading edits, and/or specific assets/inclusions.)

The length/duration for communicating events and information is typically three to four weeks before the event. IDEALLY, THIS FORM SHOULD BE SUBMITTED 5 TO 6 WEEKS BEFORE THE EVENT. Please keep this in mind if you require registration/rsvp/printed graphics and plan accordingly.

We understand things pop up, which does not always allow for proper communication to meet the above deadline. This form should be submitted AS SOON as the person submitting this form becomes aware of the event/meeting.

It is important to contact the office and RBC's communication team as soon as possible when event details have been changed or canceled for any reason. (540.743.3003, office@rbcva.org or kristen@rbcva.org)

A staff member will confirm availability before advertising the event.

In the case of approval, the event/meeting will be added to the RBC Google Calendar, and the space will be reserved.

In the case of denial, the event coordinator will be notified of why the event cannot occur on the requested date or in the requested space. Efforts will be made to consider different dates and locations. Most events are on a first-reserved basis. Please keep in mind that we also have funerals throughout the year.

Coordinator Information

This address will receive a confirmation email

Name of Coordinator

Team members to include in proofreading process (list names)

Event Information

What are you wanting communicated?

Single Event Series of Events Update from a specific group at RBC Other

If other please list

Which tier is the best fit?

Who is your PRIMARY audience? Be as specific as possible. (i.e. - Men's or Women's Ministry, Kids, Students, All RBC Community, etc.)

Name of Event/Project (be as descriptive as possible; if needing help with a name, please indicate)

Date(s) and time(s) of event/activity

List recurring parameters (every Monday till xx/xx/xx; Every other Sunday, Two consecutive days, etc)

Specific location(s) of event/program

If meeting first at a different location than your planned event, please list where and when.

Will food be served at this event?

Yes No Light Snacks

Do participants need to bring food?

Is there a cost to the event? If yes, please list the price and the deadline for payment and who to make the payment to.

Include any/all content and information to share with audience. If you are able, write a short description or show examples via attachments. (We may cut and rearrange your words to fit in the bulletin).

Creative and Event Support

If you would like for Kristen to create promotional artwork for your event, please check that you need Creative Support.

If you already have your artwork for your event, please see below on what sizes you need to send me.
Artwork sizes needed are:
1080 x 1080 Square
1920 x 1080 Slide
967 x 300 Banner

Check all that apply Digital Sign-Up Mailers (Your ministry will cover the cost) Paper Handouts

Do you need Creative/Event Support?

I need Creative Support. (graphics, posters, registration, etc..) I need Event Support. (sound tech, handouts, etc...) I need Creative and Event Support. I do not need Creative or Event Support.

Because we want to celebrate with you, we would like to post pictures of your event on our social pages. Please list who you have designated to take photos at your event.

Communications Request

Description

Please Fix the Following